Learn how to send Invoices to the correct email address, so your invoice can get processed faster and paid on time.
Jump to:
- What is Paperless Invoicing?
- What does this mean for Suppliers?
- Where can I find my Purchaser's Paperless Invoicing Email Address?
What is Paperless Invoicing?
Many Purchasers that use PurchasePlus have adopted our Paperless Invoicing module, which includes:
- A unique (email) inbox that Suppliers like you can send their PDF Invoices (and Credit Notes) to,
- An Artificial Intelligence (AI) based tool that scans the PDFs sent to this inbox, and then..
- Extracts and matches the data to available Purchase Orders and Receiving Notes, and then..
- 'Processes' the invoice according to business rules that are setup up by each Purchaser. Processing may involve:
- Coding the Invoice to their specific departments and accounts,
- Reviewing the invoice data for discrepancies,
- Deciding whether the discrepancies are acceptable (according to the Purchaser's settings),
- Reconciling Invoices that pass all of the reviews, and flagging those that don't for a human to review.
- 'Processes' the invoice according to business rules that are setup up by each Purchaser. Processing may involve:
- Extracts and matches the data to available Purchase Orders and Receiving Notes, and then..
What does this mean for Suppliers?
As a Supplier, you may be asked to send all of your Invoices and Credit Notes to the Purchaser's Paperless Invoicing Email Address (PIEA), so your Invoices can be processed according to their process.
It's as simple as sending your PDF Invoices and Credit Notes to an email address that is dedicated to this Purchaser.
Please note, each Purchaser (that uses PurchasePlus's Paperless Invoicing module) will have a unique PIEA.
Where can I find my Purchaser's Paperless Invoicing Email Address?
Step 1. Go to [Purchasers] → [My Purchasers] and search for the Purchaser's company name:
Step 2. Click on the Company Name in the table of results, and then click the [Show or Hide Details] button:
Step 3. You will find the Purchaser's PIEA at the bottom of the resulting table, with the field named 'Invoicing Email'.
